Job Title: Travelling Personal Assistant

Location: London, with extensive international travel

Job Type: Full-time

Reports to: EA to the Principal
Salary: Competitive depending on experience

Job Summary:

We are looking to recruit a Travelling Personal Assistant to support the principal who is based in India, spending 50% of their time travelling to worldwide destinations (including Dubai, New York, LA, London and Europe).

The Travelling Personal Assistant will support the principal in all personal and professional matters whilst travelling. Reporting directly to EA to the Principal, working within a team of PAs, this role involves on the ground assistance with the coordination of logistics, handling confidential tasks, lifestyle management and concierge, event management and coordination - ensuring the smooth execution of daily activities across different locations.

The role will include assisting with the set-up of accommodation overseas prior to arrival, appointments and restaurant bookings, wardrobe management and personal shopping. The principal has a young family, so the role will also include supporting with appointments and bookings for principal’s young children.

The successful candidate would also assist with the coordination and management of principal’s wardrobe, working closely with styling team. Such duties would include personal shopping, wardrobe set up, and cataloguing new items etc.

Candidate would be expected to travel during periods that principal was outside of India, and often at short notice. When not travelling, the candidate will be based in London - working from home or from the Central London Office (minimum twice week).

The ideal candidate will be highly organised, flexible, and capable of managing an evolving schedule in fast-paced and often high-pressure environments. A minimum of 2 years’ previous experience of lifestyle and events management is essential, as is concierge experience and wardrobe management.

This role is ideal for someone who thrives in a dynamic, ever-changing environment and enjoys international travel. A successful Travelling Personal Assistant will be resourceful, detail-oriented, and capable of managing multiple responsibilities with ease.

Key Responsibilities:

1. Schedule Management:

• Assisting with manage the principal’s personal schedule whilst travelling, including meetings, events, personal appointments, and social engagements.
• Proactively adjust schedules to accommodate time zone changes, unforeseen delays, and changing priorities.
• Booking personal appointment, restaurants, theatre, museums for Principal and schildren

• Handle a wide range of personal tasks such as shopping etc
• Managing Principal’s wardrobe whilst travelling in coordination with styling assistant
• Coordinating with designers, fashion houses on Principal’s behalf

• Act as a liaison between the principal and various contacts (friends, business associates, suppliers, etc.) when required
• Printing and coordination of meeting documents as required

• Support with planning and organize personal and business events, dinners, meetings, and activities across multiple locations.
• Ensure all venues, transportation, and services are arranged and meet the principal’s expectations.

• Assisting with travel arrangements, including flights, hotels, ground transportation, and itineraries.

• Recording and tracking financial transactions related to travel, events, and personal purchases
• Provide regular reports on expenditures to CoS and assist in keeping the within set budgetary limits.

• Anticipate and resolve issues as they arise during travel or events, adapting quickly to changing circumstances.
• Handle unexpected delays, cancellations, or complications with calm and efficiency.

• Handle all personal and business matters with the utmost confidentiality and professionalism.
• Manage sensitive documents and information in a secure and discreet manner.

• Establish and maintain relationships with various service providers, vendors, and suppliers globally.
• Assist with bookings for services required during travel or events.

Required Skills:

• Proven experience as a Personal Assistant or Executive Assistant, preferably with experience in a similar travelling role (minimum 2 years)
• Flexibility to travel internationally, often on short notice, and work non-traditional hours.

• Exceptional organizational and multitasking skills.
• Event planning or hospitality experience.

• Excellent verbal and written communication skills.
• Ability to work independently and proactively in a fast-paced environment.
• Strong problem-solving abilities and quick decision-making skills.
• High level of discretion, professionalism, and confidentiality.
• Proficiency in technology

Desirable Skills:

• Familiarity with luxury services and high-end brands.
• Strong negotiation and relationship-building skills.

Work Conditions:

• Frequent and sometimes long-term travel, often with minimal notice.
• Irregular working hours, including evenings, weekends, and holidays.
• Working in various environments, from high-profile events to secluded destinations.

Salary & Benefits:

• Competitive salary based on experience.
• Travel expenses covered.
• 25 days holiday a year