REMOTE RECRUITMENT ADMINISTRATOR

Candidate Profile

• Professional with proven administrative experience, preferably within a recruitment or sales environment.
• Native-level command of the English language, both written and verbal.
• Highly organised, with a keen eye for detail and the ability to manage multiple tasks efficiently.
• A proactive team member who can support a dynamic team and contribute to a high-energy work environment.
• Adaptable and eager to learn, with a willingness to embrace new challenges and support various aspects of the recruitment process.
• Proficiency in office software, including CRM databases, Microsoft Office, and communication tools.
• Capable of handling confidential information with discretion and integrity.
• Enthusiastic and committed, with a desire to facilitate the smooth operation of recruitment activities.
• University education preferred, but not mandatory.

• Bring energy and a “can-do” attitude, with boundless enthusiasm and massive dedication. We seek go-getters, not "yeah but" sayers. If you’re not all in, we’re not for you.

Role Outline

• Administrative Mastery: Deliver comprehensive administrative support to the recruitment team, underpinning the smooth operation of all processes.
• Communication Hub: Respond promptly to client and candidate calls, providing clear, helpful information and coordinating follow-ups.
• Social Media Engagement: Manage and update social media accounts, engaging with our audience and upholding the company’s online presence.
• Candidate Liaison: Assist with candidate communications, schedule interviews, and maintain meticulous records.
• Document Organisation: Handle recruitment documents with precision, from job descriptions to contracts.
• Process Optimisation: Aid in refining recruitment procedures, ensuring best practices in all administrative tasks.
• Data Management: Uphold the integrity of our candidate database, ensuring accuracy and compliance.
• Client Interface: Act as a professional first point of contact for client inquiries and correspondence.
• Collaborative Support: Be a cornerstone of the team, ready to assist with various projects and contribute to our collective goals.

About the Role

As a Recruitment Administrator at Chace People, you'll play a crucial role in shaping individuals' careers and lives, introducing them to opportunities that transform their professional journey. This position offers a unique chance to learn from industry leaders and directly contribute to our mission of revolutionising recruitment. Reporting directly to the Managing Directors, you'll gain invaluable experience and insight into the recruitment world, setting the foundation for a successful career.

About Us

As a Recruitment Administrator at Chace People, you are the organisational heartbeat of our recruitment operations. Your role is pivotal in creating a seamless, supportive foundation that allows our consultants to connect top-tier talent with world-class clients. Your day-to-day dedication ensures that every detail is managed with precision, from the first candidate call to the final placement.

In this role, you'll engage directly with clients and candidates, becoming a trusted point of contact who embodies our commitment to service and excellence. Your adept social media skills will not only maintain but enhance our digital presence, connecting our brand with the vibrant community we serve.

Are you ready to embark on a rewarding journey with us? Apply now to become an integral part of our team and help shape the future of recruitment!

REMOTE RECRUITMENT ADMINISTRATOR

Candidate Profile

• Professional with proven administrative experience, preferably within a recruitment or sales environment.
• Native-level command of the English language, both written and verbal.
• Highly organised, with a keen eye for detail and the ability to manage multiple tasks efficiently.
• A proactive team member who can support a dynamic team and contribute to a high-energy work environment.
• Adaptable and eager to learn, with a willingness to embrace new challenges and support various aspects of the recruitment process.
• Proficiency in office software, including CRM databases, Microsoft Office, and communication tools.
• Capable of handling confidential information with discretion and integrity.
• Enthusiastic and committed, with a desire to facilitate the smooth operation of recruitment activities.
• University education preferred, but not mandatory.

• Bring energy and a “can-do” attitude, with boundless enthusiasm and massive dedication. We seek go-getters, not "yeah but" sayers. If you’re not all in, we’re not for you.

Role Outline

• Administrative Mastery: Deliver comprehensive administrative support to the recruitment team, underpinning the smooth operation of all processes.
• Communication Hub: Respond promptly to client and candidate calls, providing clear, helpful information and coordinating follow-ups.
• Social Media Engagement: Manage and update social media accounts, engaging with our audience and upholding the company’s online presence.
• Candidate Liaison: Assist with candidate communications, schedule interviews, and maintain meticulous records.
• Document Organisation: Handle recruitment documents with precision, from job descriptions to contracts.
• Process Optimisation: Aid in refining recruitment procedures, ensuring best practices in all administrative tasks.
• Data Management: Uphold the integrity of our candidate database, ensuring accuracy and compliance.
• Client Interface: Act as a professional first point of contact for client inquiries and correspondence.
• Collaborative Support: Be a cornerstone of the team, ready to assist with various projects and contribute to our collective goals.

About the Role

As a Recruitment Administrator at Chace People, you'll play a crucial role in shaping individuals' careers and lives, introducing them to opportunities that transform their professional journey. This position offers a unique chance to learn from industry leaders and directly contribute to our mission of revolutionising recruitment. Reporting directly to the Managing Directors, you'll gain invaluable experience and insight into the recruitment world, setting the foundation for a successful career. 

About Us

As a Recruitment Administrator at Chace People, you are the organisational heartbeat of our recruitment operations. Your role is pivotal in creating a seamless, supportive foundation that allows our consultants to connect top-tier talent with world-class clients. Your day-to-day dedication ensures that every detail is managed with precision, from the first candidate call to the final placement.

In this role, you'll engage directly with clients and candidates, becoming a trusted point of contact who embodies our commitment to service and excellence. Your adept social media skills will not only maintain but enhance our digital presence, connecting our brand with the vibrant community we serve.

Are you ready to embark on a rewarding journey with us? Apply now to become an integral part of our team and help shape the future of recruitment!

SALES & MARKETING DIRECTOR FOR EXCLUSIVE WELLNESS MEMBERS’ CLUB

DIRECTOR OF RESIDENCES / MULTI-PROPERTY ESTATES MANAGER FOR PRIVATE FAMILY

• Salary: $225,000 gross p.a. plus package
• Location: Cleveland, Ohio (with Travel)
• Contract: Full-time, Permanent
• Start Date: Interviewing now for ASAP start

Job Overview:

Chace People is seeking an experienced Director of Residences / Multi-Property Estates Manager to manage the day-to-day operations, maintenance, and overall management of multiple luxury residential properties across the Midwest and both West and East Coasts of the US. In this pivotal role, you will report directly to the Principals and collaborate closely with the senior Family Office team. This leadership position involves supervising a team of house managers, housekeeping staff, maintenance personnel, and external caretakers, ensuring that the highest standards of property management and hospitality are consistently upheld. This includes overseeing the comprehensive maintenance and upkeep of both the interior and exterior of the properties.

You will be responsible for managing the multi-property estate and travelling between residences as needed. Regular meetings with the Principals will be crucial to provide updates, anticipate their needs, and align priorities.

Your leadership skills, adaptability, and commitment will be key to enhancing the success of this role. Your ability to effectively manage a diverse team and address various property needs will contribute to maintaining the high standards expected in this position.

Key Responsibilities:

• Comprehensive Property Management:
  • Oversee all aspects of the Principals’ properties, serving as the primary point of contact for the family and the Family Office team.
  • Ensure that properties are well-maintained and ready for use.
  • Direct and manage all property-related activities.
• Staff Leadership and Development:
  • Manage and evaluate current staff, including house managers, housekeeping staff and maintenance personnel.
  • Recruit and onboard new staff as needed.

• Operational Excellence:
  • Enhance property operations to achieve best-in-class standards.
  • Build and maintain strong relationships with vendors and contractors.
  • Oversee preventative maintenance and manage projects for optimal performance.
• Vendor and Budget Management:
  • Solicit and analyse bids for repairs and maintenance.
  • Manage property budgets and procedures.
  • Maintain accurate records related to property management.
  • Oversee and manage equipment, stock and personal items; place orders for new supplies as needed.
• Property Readiness and Inspections:
  • Conduct regular property inspections and address maintenance needs.
  • Coordinate and supervise repairs and improvements.
  • Create and update household manuals, inventories, and calendars.
  • Manage to-do lists and provide regular updates to the Principals.

Requirements:

• Experience and Proven Track Record:
  • A minimum of 5 years in a similar role managing luxury or high-end residences, including multiple properties across various locations.
  • Proven success in high-end residential property management and exceptional customer service.
• Leadership and Team Management:
  • Experience leading collaborative teams and managing third-party caretakers and contractors.
  • Ability to identify the developmental needs of team members and provide coaching and mentoring.
• Vendor and Operational Management:
  • Proven experience managing external vendors and building strong relationships with vendors and contractors.
  • Experienced in overseeing property maintenance and operations.
• Personal Attributes and Skills:
  • Self-driven, able to work independently and manage multiple tasks in a fast-paced environment.
  • Tactful with high level of integrity, discretion and excellent interpersonal and communication skills to interact effectively with owners, family members, guests, staff, and external stakeholders.
  • Detail-oriented with strong problem-solving abilities.
• Educational Qualifications:
  • A minimum of a bachelor’s degree is required; preferably in business administration, real estate, property management, or related field.
• Travel and Flexibility:
  • Willingness and ability to travel to property locations at least 25% of the time.
  • Flexibility in working hours, including evenings, weekends, and holidays, to meet the needs of the properties, residents, and events.

This role requires flexibility and a high level of professionalism to thrive in a dynamic, fast-paced environment. The successful candidate will demonstrate a commitment to high standards, possess a proactive and adaptable mindset, and excel in managing multiple properties and staff. A collaborative team culture and the opportunity to make a significant impact within the organisation await the right individual. Further details will be provided to successful applicants.

Confidential Application Process:

Please submit your application through our secure ChacePortal. We respect your privacy; all applications and inquiries will be treated with the highest level of confidentiality.

DIRECTOR OF ADMINISTRATION (HEAD OF EAs) FOR SINGLE FAMILY OFFICE

• Salary: $200,000 gross p.a. plus benefits
• Location: Cleveland, Ohio
• Contract: Full-time, Permanent
• Start Date: Interviewing now for ASAP start

Job Overview:

Chace People is looking for a senior level executive for the newly created role of Director of Administration (Head of EAs) to join our client's Family / Executive Office team. In this pivotal role, you will oversee administrative operations, ensuring efficiency, confidentiality, and strategic support for the Principals. This position offers a unique opportunity to lead a dedicated team, implement administrative strategies aligned with organisational goals, and manage complex projects within a dynamic and fast-paced environment.

If you possess strong leadership skills, a service-oriented mindset, and thrive in maintaining high standards of excellence, we encourage you to apply and contribute to our client's continued success.

Key Responsibilities:

• Lead and manage a team of administrative professionals, providing guidance, support, and direction.
• Assign responsibilities, set performance objectives, and conduct regular performance evaluations.
• Develop and implement administrative strategies aligned with organisational goals.
• Identify areas for improvement, streamline processes, and enhance efficiency.
• Establish and update administrative policies and procedures, ensuring compliance and efficiency.
• Train and educate staff on policy changes and monitor adherence.
• Manage office operations, including supplies, facilities, and HR support.
• Oversee document and data management, enforcing confidentiality and accessibility protocols.
• Coordinate internal and external communications, ensuring alignment with organisational objectives.
• Manage sophisticated calendar and travel arrangements, including meeting preparation and follow-up.
• Lead and coordinate special projects related to real estate, asset management, and recruiting, with budget tracking and finance coordination.
• Interact with Principals, stakeholders, and external parties on behalf of the organisation, maintaining professionalism and discretion.
• Manage the Principals’ Gifting Programs, ensuring meticulous tracking and execution of all gifting logistics.

Please note that this list is not exhaustive and further details and a full break-down of your responsibilities will be discussed upon successful application.

Requirements:

• Proven experience in family office or executive administration, with a strong understanding of private service. Senior level Executive Assistant experience would work well transitioning into this role.
• Bachelor's degree in a relevant field.
• Exceptional organisational and project management skills, with expert proficiency in managing multiple tasks and projects in a fast-paced, ambiguous environment.
• High level of discretion and ability to manage confidential information.
• Proficiency in Microsoft Office Suite and project management tools.

This role requires flexibility, outstanding interpersonal skills, and the ability to thrive in a dynamic, fast-paced environment. We are looking for an individual who is highly personable and articulate, with a sense of humility and humour. A “service heart” with the ability to view work through a project management lens; calibrate actions and organise support appropriately at the beginning of a project, sustain and build momentum in the middle and shepherd the process to a successful conclusion meeting all deadlines and goals.

The Family Office offers a collaborative team culture and the opportunity to make a significant impact within the organisation.

More details about this exciting, confidential role will be shared and discussed with successful applicants directly.

Confidential Application Process:

Please submit your application through our secure ChacePortal. We respect your privacy; all applications and inquiries will be treated with the highest level of confidentiality.