Job Description

Recruitment Operations Assistant

ABOUT OPLU: Oplu is a boutique recruitment firm headquartered in London, delivering bespoke talent solutions to Private Estates, Family Offices, and Luxury Brands globally. We combine the precision of executive search with the agility of high-end recruitment, representing some of the world’s most prestigious clients.

THE ROLE: We’re looking for a detail-oriented, proactive Recruitment Operations Assistant to support our Managing Directors and recruitment team with a mix of resourcing, admin, and operational tasks. This is a key support role - not quite a PA, not quite a Resourcer - but someone who helps keep the engine running smoothly.

KEY RESPONSIBILITIES:

• Review and filter incoming candidate applications

• Format CVs and update candidate records on our ATS (Vincere or similar)

• Respond to candidate emails and follow up on interview processes

• Conduct initial outreach to passive candidates (basic LinkedIn sourcing)

• Provide admin support to the Managing Directors, including light calendar/email tasks

• Manage data hygiene across candidate and client records

• Assist with creation of reports and trackers (Excel/Google Sheets)

REQUIREMENTS:

• Excellent written and spoken English (native or near-native level)

• 2+ years in recruitment, HR support, VA, or operations roles

• Highly organised with strong attention to detail

• Tech savvy: comfortable with ATS/CRM systems, Gmail, Google Sheets, etc.

• Proactive communicator with a problem-solving mindset

• Comfortable working remotely and across UK/South African time zones

NICE TO HAVE:

• Experience supporting senior stakeholders or founders

• Knowledge of recruitment best practices and candidate communication

• Familiarity with UK market is a plus