REMOTE PERSONAL ASSISTANT TO THE FAMILY OFFICE DIRECTOR

• Location: South Kensington and Central London (Primarily remote, with potential to transition to hybrid overtime)
• Salary: £35,000 - £45,000 gross per annum + benefits
• Contract: Full-Time, Temp-to-Perm
• Start Date: Interviewing now for an immediate start

The Chace People team is seeking to find a highly organised and proactive Personal Assistant to support the Family Office Director of a well-established single Family Office. This dynamic role, primarily remote but with flexibility for on-site work as required, offers a unique opportunity to be part of a fast-paced, high-level environment. The right candidate will have the chance to build a long-term career in a family office and grow with the business.

Job Overview:

As Personal Assistant to the Family Office Director, you will be responsible for providing comprehensive administrative and executive support, ensuring that all tasks are handled with diligence, precision, and a proactive mindset. Your role will involve managing schedules, coordinating logistics, and assisting with personal and professional projects. This is an ideal position for someone who is organised, attentive to detail, and looking to develop within the family office space.

Key Responsibilities:

• Calendar and Appointment Management: Efficiently manage the Director’s calendar, scheduling meetings, appointments, and reminders, ensuring all commitments are met.
• Inbox and Communication Management: Oversee and manage the Director’s inbox, ensuring emails are prioritised and responded to promptly, with discretion and professionalism.
• Project Assistance: Provide support with ongoing projects, including coordinating logistics, research, and documentation.
• Personal Support: Assist with private tasks such as personal shopping, event planning and other bespoke duties as required.
• Proactive Problem Solving: Be the “go-to” person for anticipating needs and solving problems before they arise, always seeking efficient solutions.
• Event and Travel Coordination: Assist in coordinating events, meetings, and international travel arrangements as necessary.

Requirements:

• 3-5 years of professional experience in a Personal Assistant role, ideally in a private, family office, or home environment.
• Excellent organisational, communication, and time-management skills. Ability to manage multiple tasks and priorities effectively.

• Strong knowledge of Microsoft Office, email management systems, and calendar tools (Google Suite, Apple devices, etc.).
• Ability to handle confidential matters with discretion and maintain a high level of professionalism.

• Background in project management, general administration, and personal shopping would be advantageous.

Additional Information:

This is a fantastic opportunity for an ambitious Personal Assistant who wants to build a long-term career in a family office environment. The role offers flexibility in terms of remote working, with occasional on-site presence required for meetings, events, and projects. The ideal candidate will be keen to grow and adapt as the needs of the Family Office evolve, potentially moving into a hybrid work model in the future.

If you are an organised, proactive individual with a strong attention to detail and a desire to contribute meaningfully to a family office, we’d love to hear from you. This position will be offered on a temp-to-perm basis with a competitive salary, health care, pension, and a discretionary bonus.

Confidential Application Process:

Please submit your application through our secure ChacePortal. We respect your privacy; all applications and inquiries will be treated with the highest level of confidentiality.