Job title: Milan based PA
Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary: Negotiable
Location: Milan, Lombardy
Job published: 20/03/2025
Job ID: 34931

Job Description

PERSONAL/EXECUTIVE ASSISTANT TO THE PRINCIPAL OF SINGLE FAMILY OFFICE

  • Location: Milan, Italy
  • Salary: €40,000 - €80,000 gross p.a. (DOE)
  • Contract: Full-time, Permanent
  • Working Hours: Monday to Friday, 9am - 5pm (with occasional weekend and out of hours flexibility)
  • Start Date: Interviewing now for immediate start

 

Job Overview:

 

Chace People is seeking a highly organised and adaptable Personal / Executive Assistant to support the Principal of a prestigious Single Family Office. This exciting role, based in Milan, offers a unique opportunity to work 1:1 with the Principal while reporting directly to the Chief of Staff who is based in London. The role requires a balance of personal and business support, ensuring the seamless management of the Principal’s affairs, who frequently travels internationally, particularly to the United States.

 

As the PA/EA to the Principal, you will be responsible for providing high-level assistance across personal and professional tasks. You will work in close collaboration with the well-established Chief of Staff to streamline operations, manage complex schedules, oversee property and household management, and ensure efficient communication. This role demands discretion, a proactive mindset, and the ability to remain composed under pressure while adapting to last-minute changes.

 

Key Responsibilities:

 

  • Diary & Inbox Management: Organise and oversee the Principal’s schedule, appointments, and daily communications.
  • Travel Arrangements: Plan and coordinate both luxury personal and corporate travel, including long- and short-haul trips.
  • Property & Household Management: Oversee properties, manage household staff recruitment, and set up efficient operational processes.
  • Administrative & Office Support: Draft correspondence, manage databases, and handle general office administration.
  • Event & Call Scheduling: Arrange meetings, calls, and communications for the Principal.
  • Stakeholder Liaison: Act as the primary point of contact, ensuring professional and discreet interactions with key contacts.
  • Process Implementation: Supporting the Chief of Staff to establish and refine organisational systems to improve efficiency.

 

Requirements:

 

  • Fluent in Italian and English.
  • Background in personal/executive assistance, ideally within a family office, luxury travel/brand, or entrepreneurial/founder-led environment.
  • Ability to manage multiple tasks efficiently while maintaining flexibility to last-minute changes.
  • Strong written and oral communication skills, with a high level of discretion and confidentiality.
  • Comfortable working in a fast-paced environment, adjusting to the Principal’s working style.
  • A "can-do" attitude with the ability to anticipate needs and solve problems before they arise.
  • Proficiency in calendar management and administrative tools.

 

This is a fantastic opportunity for a dedicated and versatile PA/EA to work at the highest level, gaining invaluable experience in an international and fast-moving environment.