Job title: Executive Assistant
Job type: Permanent
Emp type: Full-time
Industry: Business Support
Expertise: EA
Salary type: Annual
Salary: Negotiable
Location: London, UK
Job published: 10/11/2022
Job ID: 32709

Job Description

EXECUTIVE ASSISTANT FOR FAMILY OFFICE IN CENTRAL LONDON

 

  • £45,000 - £55,000 gross p.a. + DOE
  • Central London UK | Hybrid working conditions
  • Permanent Contract | Full-Time
  • Flexible start date

 

Chace People is working on behalf of a fantastic new client, an extremely successful and experienced entrepreneur, to hire an independent and engaging Executive Assistant for his Family Office. We are looking for switched on PA/EA professionals who are ready for the next step in their career to move into a dynamic Family Office environment. Based in Central London, you will support the Principal in all aspects of his day-to-day life, whilst offering wider support to the family, replacing a long- standing EA of more than 20 years.


Working on a predominantly 1:1 basis and supporting the Principal in all aspects of his private and professional life, this role will require you to be self-motivated, highly organised and willing to undertake all tasks required to ensure the smooth running of the Principal’s activities. As the Principal has many different interests, the role will be completely multi-faceted and will also include supporting him in the administrative running of his private practice. You will be working closely with both the Principal and his immediate family and as such we are looking to find the absolute right personality fit as well as professional skill-set. The role would perfectly suit someone with 5+ years PA/EA, Team Assistant or Second Assistant experience who is looking to move into a 1:1 family office role where you will grow and progress over the long term. You will receive an extensive handover period to ensure you are fully supported in your new role.


Your responsibilities will include:

 

Family Office

  • Diary management
  • Travel management
  • Maintenance of artwork inventory
  • Payment of personal expenses
  • Employment contracts
  • Payroll – liaising with the payroll bureau and approving monthly payroll for up to 15 employees
  • Car fleet management i.e. renewal of residents’ permits, residents’ congestion charge discounts, MOTs and vehicle tax renewals for more than 10 vehicles. Renewal of vehicle tracking where necessary
  • Liaising with staff from the Principal’s other properties both in the UK and abroad
  • Dealing with a portfolio of 5 properties in total
  • Annual renewal of household insurance
  • Ad hoc errands

 

Office Manager

  • General office maintenance
  • Liaising with IT external company to keep IT issues up to date
  • Maintaining mobile telephone and data card contracts

 

Practice Manager

  • Monthly patient invoicing
  • Maintaining patient records
  • Dealing with initial enquiries from potential patients


This is a fantastic opportunity for a dedicated, self-sufficient and energetic EA to step into the fascinating life of such an interesting Principal. You will be the right-hand person for the Principal and will develop a trusted professional and working relationship with him and his equally interesting family.


Based from the family office, the Principal’s practice and your own home, in a hybrid situation, you will be flexible to suit the needs of the day and will be well looked after in return. Candidates who can start straight away will be considered, as well as those with a notice period and the successful candidate will receive a considerable handover with the departing EA.


Apply now to be considered for this fantastic position and please note that candidates with  excellent, checkable references need only apply!